Privacy Policy
The Courthouse Gallery & Studios
Effective as of March 2024
1. Who We Are
The Courthouse Gallery & Studios operates under Old Ennistymon Heritage Ltd., a not-for-profit arts organisation based in Ennistymon, Co. Clare, Ireland.
This privacy policy outlines how we collect, use, and protect your personal information in compliance with the General Data Protection Regulation (GDPR).
2. What Information We Collect
We may collect and process the following types of personal data:
a) Website Visitors
- IP address
- Browser type and device
- Pages viewed and usage data (via analytics cookies)
b) Mailing List Subscribers
- Name
- Email address
- Optional interests/preferences
c) Open Call / Submission Applicants
- Name, contact details (email, phone, address)
- Biographical info (CV, bio)
- Artworks submitted (titles, media, descriptions, images)
- Payment confirmation (via third-party processor; we do not store payment card data)
d) Event or Workshop Participants
- Name, email
- Accessibility needs (if voluntarily disclosed)
- Images/video recordings from public events (see Section 6)
3. How We Use Your Information
We use your personal data to:
- Process submissions and applications
- Contact selected or interested artists
- Send event or gallery updates (with your consent)
- Improve the performance and accessibility of our website
- Fulfil our legal obligations for funding, reporting, and documentation
We do not sell or share your information with third parties for marketing.
4. Legal Basis for Processing
We process your data under one or more of the following legal grounds:
- Consent: For our newsletter or promotional emails
- Contract: To process your submission or event registration
- Legal obligation: For accounting and regulatory compliance
- Legitimate interest: To run and improve our programmes and website
5. How Long We Keep Your Data
We retain data only as long as necessary to fulfil the purpose for which it was collected.
Examples:
- Submission records: up to 2 years
- Mailing list data: until you unsubscribe
- Financial records: up to 7 years (for auditing)
6. Photography & Video Consent
We document our exhibitions and events through photography and video. These materials may be used for promotion, funding reports, and archival purposes.
By entering the gallery or participating in our events, you consent to being photographed or filmed. If you do not wish to appear in such media, please let a staff member know or email info@thecourthousegallery.com.
7. Your Rights
Under the GDPR, you have the right to:
- Access your personal data
- Request correction or deletion
- Object to or restrict processing
- Withdraw consent at any time
- Lodge a complaint with the Data Protection Commission (https://www.dataprotection.ie)
To exercise any of these rights, please contact: info@thecourthousegallery.com
8. How We Protect Your Data
We implement appropriate technical and organisational measures to safeguard your data, including:
- Secure, password-protected systems
- Limited access by authorised personnel only
- Use of trusted third-party services for payments and email communications (e.g., Stripe, Mailchimp)
9. Third-Party Services
Our website and submissions process may link to or use third-party providers (e.g., payment processors, file storage services). These providers are responsible for their own privacy policies and data security.
10. Cookies
We use cookies to enhance your experience and analyse website traffic. You may control cookie settings in your browser. A separate [Cookie Policy] may be available with more detail.
11. Changes to This Policy
We may update this policy from time to time. The latest version will always be posted on our website. Significant changes will be communicated via email or notification on the site.
12. Contact Us
For all privacy-related enquiries, you can contact:
Old Ennistymon Courthouse, Parliament Street, Ennistymon, Co. Clare, Ireland